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May
25

Board of Directors Meeting

By
When:
October 3, 2019 @ 1:30 pm – 3:00 pm
2019-10-03T13:30:00-04:00
2019-10-03T15:00:00-04:00
Where:
Fort Loudoun Winchester VA
419 N Loudoun St
Winchester, VA 22601
USA

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French and Indian War Foundation

Meeting of Board of Directors

October 3,  Thursday 1:30 pm

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Resource Center at

419 N. Loudoun St.

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See map of location.

 

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founding-fathers

BOARD OF DIRECTORS

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Members are welcome to attend.

However, since seating is limited

we would appreciate prior notification of interest to attend.

Contact Foundation through

fiwf.dsg@comcast.net

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Board Officers

David Grosso, President

Steve Resan, Vice President

Jimmie (Jim) Shipp, Treasurer

Marc Robinson, Secretary

Norman Baker, Historian Emeritus

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Board Members:

Carl Ekberg

Tony Elar Jr

J.R.T. (Tay) Rafter

Barbara Caballero

David Jenkins

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In Remembrance:

R. Patrick Murphy (Pat)

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Jim Moyer, website updater

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See Annual Meetings more recently

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past Annual Meetings

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And

 Monthly Board Meetings

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Minutes


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will post April, May 2, June 6, July 11, Aug 1, Sept 5 when meeting minutes when available.

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March 7, 2019

Monthly Board Meeting

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Present Board Members:  Carl Ekberg, Barbara Caballero, Tay Rafter, Steve Resan, Marc Robinson, and Jim Shipp,

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Absent Board Members:  Norman Baker, Tony Elar, and David Grosso

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Members Present:  David Jenkins

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Meeting was called to order by S. Resan at 1:34 PM EST.  Minutes from February’s Board of Manager’s meeting were approved.

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Finance:  Jim briefed the board on the current state of the Foundation’s finances. Budget okay; dues a little behind, but gifts on track.  Of note, the Foundation has not received monies from the G.W. Hotel related to the G.W. Birthday party yet.

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Membership:  Steve briefed the board on the status of membership of the Foundation. Status quo, nothing to report at this time.

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Building and Grounds:  Several items related to buildings and grounds were discussed. 1) We need to cut back some bushes around the basement windows. 2) Need to check with the next door neighbor to see if they own the chicken wire on the fence or if we do so we can remove it in the near future. 3) We need to have a clean-up day at the house prior to Fort Loudoun day. 4) We have not heard from Russel Roofing yet.  5) We received one estimate ($2,800) for the bathroom shower pan. 6) We need to check on the cost of some paint for the front windows.

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Development:  Steve reported we did not receive any funding from the state for marking the street.  We will explore downsizing our outline in order to reduce the costs.

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Old Business:  

Approval of Funds for bathroom repairs – It was explained what the Executive Committee had discussed after last month’s Board of Manager’s meeting related to the immediate need to repair the back bathroom shower pan area and that the Exec. Committee had voted to recommend to the board the approval of up to $3,500 in repairs to that area.  A nomination was made and approved by the Board to approve the expenditure of up to $3,500 for repairs to the bathroom shower pan area.

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Fort Loudoun Day & Lecture Tabled

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Winchester 275th Anniversary Celebration Steve briefed the board on current activities that we may be involved with.  At the present time, our only activity will be the reenactment of George Washington’s election.

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Social Media Committee Recommendations The document sent to the board related to creating a Social Media Strategy was briefly discussed.  No decisions were made at this time and everyone was requested to read the document so it may be discussed again at next meeting.

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New Business:

Remembrance for Patrick Murphy A moment of silence was held for our good friend and fellow Board Member Patrick Murphy who recently passed away.  He bequeathed his books to the Foundation.  His collection comprised 8 large boxes of books which are currently at the Resource Center.  His books will be catalogued and placed in the Resource Center after cataloging.

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Voting via Proxy Barbara asked if our rules allowed a board member to give their proxy to another member for purposes of voting and to ensure we have a quorum at board meetings.  It was relayed that our current rules do not allow that.

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New nomination for a board memberDavid Jenkins was nominated to serve the remaining term of Patrick Murphy.

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Newsletter – It was discussed that maybe the Board should reach out to Bob Flanagan, who is currently staying in Winchester, about becoming the editor of our newsletter.

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Resource Center ReorganizationIt was discussed at length about the need of the reorganization the Resource Center.  1) It was approved to determine if we could find any organization to take our cases. 2) David was going to check with Kernstown Battlefield Association to see if they wanted the glass case. 3) It was discussed that the board needed to develop a policy on how and what to do with its book collection. 4) A number of board members volunteered to help inventory and catalog the books and maps that we currently have and then place on the bookshelves after everything is organized.

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April BOD meeting: Thursday, April 4, 1:30 pm at Resource Center.

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Meeting adjourned: approximately 2:45 PM EST

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Respectfully submitted by,

  1. Robinson

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Feb. 5, 2019 —- 1:30 pm 

Monthly Board Meeting

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Present Board Members:  David Grosso, Carl Ekberg, Barbara Caballero, Tony Elar, Steve Resan, Marc Robinson, and Jim Shipp

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Absent Board Members:  Barbara Caballero, David Jenkins, Pat Murphy, and Tay Rafter

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Members Present:  Linda Ross and Scott Straub

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Meeting was called to order by D. Grosso at 1:33.  Minutes from January meeting were approved with one.

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Finance:  Jim briefed the board on the current state of the Foundation’s finances.

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Membership:  David briefed the board on the status of membership of the Foundation.

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Building and Grounds:  Nothing to report at this time.

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Building and Grounds:  Linda provided as extensive report on the condition of the inside of the house.  Of particular note needing the most immediate attention were 1) The Shower pan in the back bathroom, and 2) the low water pressure in the front bathroom. Linda also noted that a recent walk thru with the renter was completed.

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Development:  Tony discussed that the legislature is currently in session and we are waiting to news regarding the status of our grant request.  David went over the City’s projected timeframe for road work.  Tony discussed the concept of looking for some additional ways to raise funds for the Foundations, such as selling Polo Shirts, hats, etc.

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Old Business:

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Foundation Retreat (Strategic Plan Review)  – tabled.

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Fort Loudoun Day & Lecture. –  David is currently working on the invitations.  Discussions were held in regards how to obtain current and funding for this event in order to reduce the cost outlay by the Foundation.

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Winchester 275th Anniversary Celebration – minimal information coming from the City regarding this event and the Foundation’s activity in the year’s events.

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Washington’s Birthday Celebration – Tony went over the arrangements and the plan for the event.  Everything in place and the event is projected to procced as planned on the 22nd.

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New Business:

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“America Unearthed” TV Show: 

Foundation member Scot Straub reported to the foundation that he has been approached about the possibility of using Fort Loudoun and the well as a subject of future episode of the TV show “America Unearthed”.  The various opportunities for such an activity was discussed and Scot was encouraged to continue discussion with them and report back to the board as needed on this subject.

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Fort Loudoun Rack Cards:

David reported that we were just about out of French and Indian War Foundation rack cards.  David informed to the board the various area locations where the cards are placed and reported that they are being picked up at pretty high rate.

A motion to spend $150 to purchase 1,000 additional cards was made and approved by the board.

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Charlie Hall donation:

Steve met with longtime friend of the Foundation, Charlie Hall, recently and Mr. Hall made a donation of books and VHS tapes.  Additionally, Mr. Hall made a donation of a number of maps and would donate a cabinet where maps could be stored if the Foundation could find a place for it. Various locations about the location of the cabinet were discussed.

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Social Media” Chairperson:

In regards to the recent proposal of creating a Social Media director to help with recruiting and general awareness of the foundation, David shared that he had met with Amy to see if she was interested in that position.  He reported that currently Amy’s schedule did not afford her the opportunity to assist with this, but she knew of someone else who may be available to assist.

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March BOD meeting: Thursday. March 7, 1:30 pm at Resource Center.

Meeting adjourned: approximately 12:00

Respectfully submitted by,

  1. Grosso

 

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January 8, 2019

Monthly Board Meeting

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Present Board Members:  David Grosso, Barbara Caballero, Tony Elar, Tay Rafter, Steve Resan, Marc Robinson, and Jim Shipp,

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Absent Board Members:  Carl Ekberg and Pat Murphy,

Members Present:  David Jenkins and Linda Ross

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Meeting was called to order by D. Grosso at 10:02.  Minutes from December meeting were approved.

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Finance:  The EOY 2018 Budget was reviewed.  Discussion was held in regards to how to collect dues from new members who joined via Facebook.  Jim will check into it.

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Membership:  131.  A recommendation was made to inquire with Amy Debruler whether she would be interested in accepting the position of Social Media Chairperson. The recommendation was this position would be part of a Standing Committee under the Education and Outreach Committee.

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Building and Grounds:  Linda provided an overview of the Building and Grounds Committee meeting.  The water drainage and the condition of the Arborvitae trees next to garage were discussed.  A proposal for a set of railings on the front steps was made.

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Development:  Tony sent Thank you Notes to Jill Vogel and Chris Collins for their support. A proposal was made to add a French and Indian War Foundation Facebook page.  It was identified we had one already. In the next newsletter, Tony will make a request for support in the planning of some upcoming events..

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Old Business:  

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Foundation Retreat (Strategic Plan Review) tabled.

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Report from FLD committee presented by DG.  Now that we have a solid date for the Lecture further plans can now be made.

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Winchester 275th Anniversary celebration – no word from City.  City is working on a timeline of dates.  The Frederick Co Historical Society, Winchester Tourism Department, and the City of Winchester will be contacted to check on what events the Foundation will participate in.

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Per Tony Elar George Washington’s birthday event will be held Feb. 22 from 5:30-8:30 pm at the GW Hotel.  Linda went over many of the details such the Hotel will donate 10% of proceeds from appetizer sales to the Foundation.  Del. Chris Collins is scheduled to attend and offer remarks on civility in government.

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New Business:

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2019 Board Officer appointments: 

Secretary: M. Robinson nominated. No other nominations. MR appointed to 1 yr term by voice vote.

Historian: N. Baker nominated. No other nominations. NB appointed to 1 yr term by voice vote

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2019 Budget Review

The proposed 2019 Budget was reviewed and approved.

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Stan Corneal Artifacts

David gave a briefing of his recent meetings with Stan, Ben Theis, and visit to the Visitor Center.

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2019 Meeting Schedule

A proposal was made to move the start time for our meetings to 1:30PM. It was approved to test it for a while and see how the new start time goes.

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January BOD meeting: Tue. February. 5, 1:30 pm at Resource Center.

Meeting adjourned: 11:41

Respectfully submitted by,

M Robinson

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November 6, 2018

FRENCH AND INDIAN WAR FOUNDATION

Monthly Board Meeting

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The French and Indian War Foundation preserves and interprets the Colonial History of the Virginia Frontier.

Present Board Members:  President David Grosso, Tay Rafter, Steve Resan, Carl Ekberg, Pat Murphy, David Jenkins, Marc Robinson and Tony Elar, .

Absent Board Members:  Norman Baker, Jim Shipp, Barbara Caballero.

Meeting was called to order by David Grosso, president, at 10:00.  Minutes from September meeting were read and approved. There was no quorum present for October meeting.

Finance:  Profit from Fry’s Fort event was $793.29.   

Membership:  123. Discussion on how to increase membership included getting mailing lists from other historical societies.

Building and Grounds:  

The gutter, roof, satellite dish and chimney of the Baker-Hardy House were damaged by a fallen tree. The tree is owned by house next door on north side, and we are expecting their insurance to cover the cost.  Russell Roofing will most likely make the repairs. Current renter requests permission to paint some cabinets in the kitchen.

Development: Fund raising will be included in Fort Loudoun events.  State fund grant will be sought to help finance the Fort outline.  Jill Vogel, state senator, and Chris Collins, member of the assembly have been contacted seeking their help in obtaining the grant.  

Old Business: George Washington’s birthday event date to be determined by the committee. Committee members are Tay Rafter and Tony Elar.

Fort Loudoun Day lecture details need to be firmed up.

Winchester 275th anniversary year-long event begins Jan.1, 2019.  George Shembler and Cissie Schull are contact persons.  

Web site is being rebuilt.  We will investigate alternative website suppliers.

New Business:

The cell phone tour expense is paid for by the Bank of Clark County. $50 was approved as a FIWF expenditure for maintenance of the information sign in front of the Baker-Hardy House.

Mercer Company will be at 419 Loudoun Street with their winter encampment during the PHW tours in December.    

David Grosso forwards posts for the website to Jim Moyer.  

Annual Meeting is November 11, at 2:00 p.m. at Godfrey Miller Pavilion.  David Grosso will bring a vegetable plate, and asks others to bring wine, cookies, or cheese and crackers.  

Meeting adjourned at 11:20 a.m.

Next board meeting will be December 4, 2018, at 10:00 a.m. at the Resource Center.

Respectfully submitted,

Tay Rafter

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October 9, 2018

FRENCH AND INDIAN WAR FOUNDATION

Monthly Board Meeting

The French and Indian War Foundation preserves and interprets the Colonial History of the Virginia Frontier.

Present Board Members:  President David Grosso, Tay Rafter, Steve Resan, and David Jenkins.

Absent Board Members:  Norman Baker, Jim Shipp, Carl Ekberg, Pat Murphy, Marc Robinson, Tony Elar and Barbara Caballero.

Meeting was called to order by David Grosso, president, at 10:00.  A quorum of board members was not present

Finance:  Preliminary report Fry’s Fort reception:  Income $2200, Expenses $1506. Net $694.

Building and Grounds:  

Not qualified for Lowe’s corporate grant.  Try for local store grant.

Tree fell on Baker-Hardy house. Roof and gutter repair estimate needed. David Jenkins suggested board contact Gregory’s Roofing, Stephens City.

Winchester’s 275th Birthday Anniversary Celebration: We have been asked to participate by WFCHS planning committee, and have sent a list of our possible events.  

Update on Norman Baker.

Fort Loudoun Outline:  D. Grosso and T. Elar met with Chris Collins, House of Delegates, to ask that he sponsor 2019 State budget amendment to fund grant application to the State to fund the project.  DG and TE plan to meet with State Sen Jill Vogel to request that she co-sponsor amendment to fund project.

Old Business:

Cedar Creek/Belle Grove National Park participation.

Do we want to host George Washington birthday event?

Respectfully submitted,  

Tay Rafter, secretary

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September 4, 2018 minutes

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FRENCH AND INDIAN WAR FOUNDATION

Monthly Board Meeting

September 4, 2018

The French and Indian War Foundation preserves and interprets the Colonial History of the Virginia Frontier.

Present Board Members:  President David Grosso, Tay Rafter, Steve Resan, Jim Shipp, Carl Ekberg, Pat Murphy. Marc Robinson and Tony Elar, Barbara Caballero.

Absent Board Members:  Norman Baker.

Meeting was called to order by David Grosso, president, at 10:03.  Minutes from August meeting were read and approved.

Finance.  Forty-three responses for the Ft. Fry event.

Annual insurance has been paid.  Spending has decreased.

Membership:  122.  One member deceased.

Building and Grounds:  

Stan Corneal has cut underbrush and uprooted tree trunks.  He will move stones to concrete parking pad. The area bordering FIWF property will be seeded, and Mr. Corneal will be asked to water the grass.

Adopt a Tree Program with the city government was mentioned.

Development:  A survey is needed for outline of Ft. Loudoun.  City may have already done this.

Foundation Vision:  Executive Committee retreat planned for sometime in September.

Fry’s Fort Fundraiser:  Forty-three responses received, but only twenty-two have sent checks.  Head count needed for caterers by Sept. 20. Board believes 3-4 people attending without reservations could be accommodated.  Discussion regarding signs to Fry’s Fort being made.

FIWF Banner:  Currently in the design stage.  

New Business: Brochure revisions in process.  Summit Bank will contribute $100 for printing.

Fort Loudoun Day: May 18, 2019.  This will again coincide with Kidsfest on the Mall.  The speaker has been secured. He is Glenn Williams, author and lecturer on French and Indian War.  Location planned for Shenandoah University’s Harry Byrd School of Business.

George Washington’s Birthday: being planned.

Winchester’s 275th Birthday Anniversary Celebration: We have been asked to participate by WFCHS planning committee, and will send a list of our possible events.  

There will be an Abram’s Delight Brunswick Stew event Sept. 22 & 23.  Mercers’ Company will be in attendance.

Annual Awards:  Leo Bernstein award to Judy Kay Schroer.

                             Judge Woltz award to Glenn Williams.

                             Ft. Loudoun award to Tony Elar.

                             Outstanding Service to Chuck and Beverly Veatch.

                             Plaque to Kendra Tolley, wording supplied by Pat Murphy.

Board Terms expiring in 2018: Tay Rafter, Tony Elar, Jim Shipp, Marc Robinson.

Website hosting service is still down.

Cedar Creek Battlefield and Belle Grove National Park have asked us to participate in summer of 2019, presenting a program on the French and Indian War.  Board unanimously approved this.

Historian:  Suggested Norman Baker be designated Historian Emeritus when we find a replacement historian.  

Charles Hall has donated books.

Next board meeting will be on the second Tuesday, October 9.

Meeting adjourned at 11:30 a.m.


Respectfully submitted,

Tay Rafter, secretary

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.Tuesday August 7,  2018  …  10 AM

put minutes of that meeting here… will follow up

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